2018-19 School Safety Plan



Safe Schools Against Violence in Education

2018-19 DISTRICT-WIDE

SAFETY PLAN

 

RHINEBECK CENTRAL SCHOOL DISTRICT

RHINEBECK, NY 12572

JULY 2018

                                                                                                                                         

 

 

 

Table of Contents

 

    I.        Introduction                                                      3

 

  1. Section I: General Considerations and

Planning Guidelines                                        3

 

  1. Purpose                                                      3
  2. Identification of School Team                   3
  3. Concept of Operations                               4
  4. Plan Review and Public Comment            4

 

and Intervention                                               4

 

  1. Prevention/Intervention Strategies           5
  2. Early Detection of Potentially

Violent Behaviors                                       8

  1. Hazard Identification                                  8

         

  1. Section III: Response 9

 

  1. Notification and Activation 9
  2. Situational Responses        12

 

  1. Section IV: Recovery        21

 

  1. District Support for Buildings        21
  2. Disaster Mental Health Services        21

 

  1. Appendix                                                         22                      

 

 

The Board of Education would like to gratefully acknowledge the contributions of the following stakeholder representatives who developed and recommended modifications to this District-wide School Safety Plan for Board approval to meet the needs of the district, as well as the requirements of the Project SAVE legislation (Education Law 2801): Michael Rocco, Beth Heady, Susan St. Clair, Nicholas Montany, Michelle Lobotsky, Brett King, Marc Burg, Sheldon Tieder, and Joe Phelan.


Introduction

 

Emergencies and violent incidents in school districts are critical issues that must be addressed in an expeditious and effective manner. School districts are required to develop a district-wide school safety plan designed to prevent or minimize the effects of serious violent incidents and emergencies and to facilitate the coordination of the school district with local and county resources in the event of such incidents or emergencies. This district-wide plan has been developed to be responsive to the needs of all schools within the district and consistent with the more detailed emergency response plans required at the school building level.

 

School districts stand at risk from a wide variety of acts of violence, as well as natural and technological disasters. To address these threats, the State of New York has enacted the Safe Schools Against Violence in Education (SAVE) law.  Project SAVE is a comprehensive planning effort that addresses risk reduction/ prevention, response, and recovery with respect to a variety of emergencies in the school district and its schools.

 

The Rhinebeck Central School District supports the SAVE Legislation and has committed to full and active participation in the planning process. The Superintendent of Schools encourages and advocates on-going district-wide cooperation and support of Project SAVE.

 

 

Section I: General Considerations and Planning Guidelines

 

  1. Purpose

 

The Rhinebeck Central School’s  District-Wide Safety Plan was developed pursuant to Commissioner’s Regulation 155.17.  At the direction of the Rhinebeck Board of Education, the Superintendent, who serves as the Chief Emergency Officer, has appointed a District-Wide School Safety Committee and charged it with the development and maintenance of the District-Wide School Safety Plan. The Chief Emergency Officer is responsible for coordinating communication between staff and law enforcement and first responders, and for ensuring staff understanding of the District-Wide Safety Plan. The Chief Emergency Officer also is responsible for ensuring completion and yearly update of Building-Level Response Plans.

 

  1. Identification of School Teams

 

The Rhinebeck Central School District has created a District-Wide School Safety Committee consisting of, but not limited to, teacher, administrator, parent, school safety personnel, and other school personnel representatives. The members of the team and their positions or affiliations are as follows:

      Resource Officer – RPD).

 

  1. Concept of Operations

 

The District-Wide Safety Plan is directly linked to the Building-Level Emergency Response Plans for each school building (Chancellor Livingston Elementary School and Bulkeley Middle School/

Rhinebeck High School). Protocols reflected in the District-Wide Safety Plan will guide the development and implementation of individual Building-Level Emergency Response Plans.

 

In the event of an emergency or violent incident, the initial response to all emergencies at an individual school will be by the School Emergency Response Team. Upon the activation of the School Emergency Response Team, the Superintendent or his/her designee will be notified and, where appropriate, local emergency officials will also be notified.  Efforts may be supplemented by County and State resources if deemed necessary.

 

  1. Plan Review and Public Comment

 

Pursuant to Commissioner’s Regulation 155.17 (e)(3), this plan was made available for public   comment on June 20, 2001, more than 30 days prior to its adoption. The School Board adopted the District-Wide and Building-Level plans after a public hearing on July 31, 2001 that provided for the participation of school personnel, parents, students and any other interested parties.  The plan was formally adopted by the Board of Education on July 31, 2001 following the required public hearing held earlier that evening.

 

This plan is reviewed and maintained by the District School Safety Team. A review of the plan is completed annually on or before July 1 of each year and is approved by the Board of Education during July of each year, at least 30 days after the revised Plan is available. A copy of the approved  Plan is available in the Superintendent’s office.

 

While linked to the District-Wide Safety Plan, the Building-Level Emergency Response Plans shall be confidential and shall not be subject to disclosure under Article 6 of the Public Officers Law or any other provision of law, in accordance with Education Law Section 2801-a. Full copies of the District-Wide Safety Plan and any amendments will be submitted to the New York State Education Department within 30 days of adoption. Building-Level Emergency Response Plans will be supplied to both local and State Police within 30 days of adoption.

 

Section II: Risk Reduction/Prevention and Intervention

 

Risk Reduction/Prevention and Intervention is comprised of activities that are taken prior to an emergency or disaster to eliminate the possibility of the occurrence, or reduce the impact of such emergency should it occur.

 

  1. Prevention/Intervention Strategies

 

   

A school wide culture that supports positive learning opportunities for all children and youth is critical. This entails assessing special needs among students who behave inappropriately, referring them to appropriate services and interventions as needed, supporting the development of skills for future employment, and developing working relationships with parents, families and communities.

 

Young people have a variety of emotional needs that they bring to school. Some of these needs may be met in school through encounters with peers and school staff (teachers, psychologists, social workers, and counselors), while other needs require proper assessment and referral to community services. If these needs are handled effectively, students are less likely to engage in negative behavior.                             

 

Skills training will be offered to students and staff, as appropriate, in social interaction, problem solving, coping, communication, resisting peer influence, substance abuse prevention, understanding values, respect for individual differences, countering bias, anger management, conflict resolution, and peer mediation. Instruction and skills training can be effectively combined using interactive and engaging learning strategies.  A grade-level training matrix for student training will be developed by the Building Principals and the Superintendent of Schools and will be reviewed annually.  A schedule of training opportunities will be communicated through building-level publications such as newsletters, handbooks, and e-mails.   

 

 

The Rhinebeck Central School District shall arrange to provide multi-hazard school training for

the instructional and non-instructional staff of each school. Such training shall include a review of

the Rhinebeck High School/Bulkeley Middle School and the Chancellor Livingston Elementary

School’s Emergency Response Plan, the Building Crisis Packet, available in each room, and the

Emergency Management Plan - Quick Reference Guide at the beginning of the school year and/or at

the time of hire by all instructional and non-instructional staff, including substitute staff. In addition,

violence prevention training and crisis intervention training will be provided to the instructional and

non-instructional staff as part of the district’s professional development plan program. Additional

training may be required via workshops that provide instruction in relevant disciplines, such as proper

restraint techniques and the de-escalation of violent incidents.

The District employs two part-time school resource officers through the Rhinebeck Police Department. In addition, teacher aides and monitors serve in various related capacities in the District, including supervising the greeter station in each building, providing identifying badges to visitors, directing visitors to their destinations, monitoring the student and visitor traffic in each building, and ensuring that visitors sign out and return their badges upon leaving the building.

 

Staff members who serve in this capacity receive training from the building principals as to their duties at the beginning of each school year. In the elementary school, middle school, and high school, they are equipped with radios and telephones with which to access the school office, building administrators, and other members of the building staff as needed. The hiring and screening process for these employees is the same as for any other staff member, including teacher aides who do not serve in this capacity.  The hiring and screening process involves the mandatory fingerprint and criminal background check required of all employees.

 

Working relationships with local and state police regarding the implementation of school safety

and security have been established and will continue to be developed and strengthened.

 

    Each school facility shall hold at least eight (8) evacuation drills, at least two (2) emergency evacuation drills, at least two (2) AED drills, at least four (4) lockdown drills, at least one (1) severe weather drill, and other drills as may be deemed necessary to ensure that all students, faculty members, and other staff are familiar with each drill so that it can be activated and accomplished quickly and efficiently.

 

These drills will be held at regular as well as inopportune times, and will utilize a variety of blocked

exits, as appropriate, to take care of almost any situation. At least one of the evacuation drills will

occur between classes. Each member of the faculty shall take his/her attendance register or class

record when a drill is conducted. Immediately upon arrival at a prescribed point, the faculty member

shall check the students to see that all students are present. A report of absentees shall be made

immediately to the building principal or his/her designee.

 

Evaluation of all drills will be conducted after each and every drill. Evaluation records will be

kept for each drill, including the times for the evacuation of the facility, in order to ascertain

whether or not the drill is running in a timely manner and according to plan. Administrative staff

and other observers will be placed to evaluate the student and staff participation in order to make

recommendations for the improvement of these drills.

 

Everyone in the facility, including other employees, instructors not in the regular classrooms,

and visitors, must obey the instructions in the room or area they occupy when the alarm or

notification is given.

 

 

 

 

 

All exterior doors will be secured so as to limit building access to the main entrance of each facility. A controlled building access system has been implemented at both of the District’s school buildings, for which all exterior doors are locked during school hours, and students, school staff, and visitors are admitted through a locked single point of entry at the main entrance of each school building after “buzzing in” by the building’s greeters. A two way audio/video system will be installed by the beginning of the 2018-19 school year, for the use of the greeters, and office staff as needed, for screening individuals requesting entry into the building during school hours.

 

All visitors during the school day will be required to sign in at the greeter station at the main entrance

of each school building upon admittance. Anyone who is not a regular staff member or a student of

the school will be considered a visitor. This includes parents/relatives, contractors, vendors, delivery

people, etc.

 

Upon signing in the visitor, the greeter will provide the visitor with a badge identifying the individual

as a visitor, to be worn conspicuously by the visitor throughout the course of the visit. The greeter

will contact the visitors destination to confirm that the visitor is expected and to notify the office staff

of the visitor’s imminent arrival. Upon leaving, the visitor will sign out at the greeter station and

return the visitor’s badge to the greeter. The names of visitors who do not sign out and return the

visitor’s badge provided to them at check-in will be reported to the building principal as soon as

possible.    

 

Visitors, even though they have signed in and are wearing a visitor’s badge, are not allowed to

wander through the facilities. A staff member who observes a visitor who appears lost or who

otherwise may appear to be walking through the building with no apparent purpose will address the

visitor by asking, “Can I help you?” The staff member will then provide assistance in the form of

directions or direct the visitor to the main office. If a staff member observes suspicious, threatening

and/or otherwise inappropriate behavior, such behavior should be reported immediately to the main

office for a response from the building principal or his/her designee.

 

Student visitors from other schools, unless they have a specific reason and prior approval of the

Building Administrator or his/her designee, are not permitted to enter school buildings. Anyone

who violates any provisions of the Rhinebeck Central School Code of Conduct is subject to

appropriate penalties, up to and including reprimand, ejection, arrest and/or criminal prosecution.

 

Locks on interior classroom doors will be kept in the locked position at all times, whether or not the door is open or shut, in order to provide for an immediate response to a shelter-in-place announcement.

 

Procedures for maintaining the security of the facility, as well as procedures for radio use, will be regularly tested by the building principal or his/her designee.

 

q    Vital Educational Agency Information

 

Each of the three schools within the Rhinebeck Central School District collects and maintains

vital educational information, such as student enrollment and the number of staff and teaching

stations. The only non-public schools within the boundaries of the Rhinebeck Central School District

is the Primrose Hill School on Route 9 North. Transportation needs are assessed by the school

business official in conjunction with the building principals. The Business Office maintains and

updates listings of home and work telephone numbers for key personnel throughout the agency. Data

on student populations, number of staff, transportation needs and the business and home telephone

numbers of key district officials is included in Appendix A and will be updated at least annually and

more frequently as needed.

 

 

B. Early Detection of Potentially Violent Behaviors

 

The early detection of potentially violent students shall be facilitated through professional

development offerings provided for the Rhinebeck Central School District staff.

 

All teachers and non-instructional staff members are provided with training each year regarding their building’s Emergency Response Plan, also including School Violence Prevention training, prior to September 15 of each school year. Updated training in this area will be provided annually. In addition, staff members who supervise students in non-academic areas, such as on playgrounds and in cafeterias are provided with conflict intervention training through the Dutchess County BOCES. Conflict intervention training for teacher aides will be provided and updated annually.

 

In addition, a series of workshops have been held as part of an ongoing initiative to provide

interested parents and community members with information to assist in the improvement of

student social skills, with a focus on listening, communicating, and bullying.

 

Before the end of the first week of each academic year, teachers will familiarize themselves with all

available information and records about the regular education and/or special education program

placement of every student in their class. Instructional and non-instructional staff who are concerned

about the behavior of a student will communicate with their building principal if the situation so

warrants. The building principal will then communicate appropriate information to other staff

members on a need-to-know basis. The staff member will proceed to work with that student on the

basis of these consultations and information.

 

 

C. Hazard Identification

 

Both of the Rhinebeck Central School District’s buildings (Chancellor Livingston Elementary

School and Bulkeley Middle School/Rhinebeck High School) have been evaluated for the

location of potential hazards, both on and off school grounds. This hazard identification shall be

updated at least once a year.

 

A listing of Sites of Potential Emergency for the Areas surrounding the Rhinebeck Central

School District facilities is included in the Emergency Preparedness Plan, located in the District

Office. There is a listing of the hazardous roadways in proximity to the school buildings as well

as the hazardous intersections.

 

The District has fuel oil tanks that are located on the elementary school campus (1 above-ground tank

with a capacity of 4,000 gallons of #2 fuel oil) and on the middle school/high school campus (1

below-ground tank with a capacity of 12,000 gallons of #2 fuel oil). Propane tanks are located

adjacent to the middle school and the high school cafeterias and the Physics classroom. The middle

school/high school has classrooms that include a variety of chemicals and solvents that are used for

instruction. Safety Data Sheets are located in each building. In the Chancellor Livingston Elementary

School building, they are located in the main office. In the Bulkeley Middle School/Rhinebeck High

School building, they are located in the office of the Director of Facilities.

 

There are no storage facilities for hazardous chemicals adjacent to other District facilities that have

been identified by either the County Emergency Preparedness Office or the New York State

Department of Environmental Conservation.

 

Section III: Response

 

Every emergency requires an appropriate response by school officials. Protocols can be found in the Building Level Emergency Response Plan (located in the main office of each school building), the Emergency Preparedness Plan (located in the district office), and the District Quick Reference Plan (provided to each employee at the beginning of the school year and posted in each classroom). The Communications outline will include the notification of the building administrator, the Superintendent, local fire, police and emergency services, as appropriate.

 

In the event of an emergency situation, the District will work with local government officials for obtaining advice and assistance. In an emergency, the Superintendent of Schools, as the Chief Emergency Officer, or his/her designee, will contact the highest ranking local government official, as appropriate to the situation, i.e. the County executive, the Mayor of Rhinebeck and/or the Town Supervisor of the town in which the emergency situation has occurred.  In addition, the District will contact the appropriate agencies (i.e. police departments, fire departments, the Red Cross, mental health providers, religious organizations, etc.) to obtain advice and assistance in the event of an emergency.

 

 

 

  1. Notification and Activation (Internal and External Communications)

 

In the event of an emergency, such as a fire, choking, a heart attack, a display of weapons, a

shooting or stabbing, or a traffic accident, anyone with access to an outside telephone line first

will contact emergency services by dialing 911 and then will notify the Building Principal. In the

event of a pending emergency, the Building Principal will be notified first. The Building Principal or

his/her designee then will contact emergency services, if appropriate, by dialing 911. He or she then

will notify the Superintendent of Schools and other local law enforcement officials as the situation

warrants. Local law enforcement agencies include the New York State Police (876-4033 – Rhinebeck

barracks; 677-7300 – Millbrook barracks), the Dutchess County Sheriffs (486-3800) and the

Rhinebeck Police Department (876-8181).

 

The Emergency Response Team also will be notified at the beginning of the incident. The Building

Principal can refer to the Emergency Response Plan and/or the District Quick Reference Plan for

the proper sequence for notification. After the initial response to the emergency, the sequence for

official notification for the majority of incidents will be as follows:

 

Each Building Principal, before leaving the building for any reason, will designate an individual administrator or other staff member to act in his/her place should an emergency occur. Building office staff will be informed of the name of the principal’s designee before the principal leaves the building.  The Superintendent of Schools will do likewise.  It will be the responsibility of the Superintendent of Schools or his/her designee to ensure that each of the District’s three building principals or their designees is informed, through the use of telephone, fax, and or radio, of a disaster or other emergency identified in the Plan.

 

The Building Level Emergency Response Plans have been prepared in cooperation with the local

authorities, local police agencies, and/or the New York State Police.

 

Information of severe weather such as, but not limited to, tornadoes, storms, and blizzards, as well as national emergencies and other emergencies which can be foretold, will be received in the superintendent’s office. The use of a NOAA Weather Radio will be used. At the building level, a radio with battery backup will also be tuned to the Emergency Broadcast System.

   

It will be the duty of the Building Principal or his/her designee to notify faculty, students, staff and others when it is necessary to respond to either internal or external situations. Hand held radios, telephones and/or the intercom system can be used to notify staff of any procedures to be followed. Notification of incidents can be made to the Superintendent’s office via telephone, fax or e-mail messages.  Parents will be notified by the Building Principal or his/her designee after an incident is stable and under control.  For small group notification, a telephone may be used. 

 

Regardless of the nature of the incident, all inquiries from the media should be referred to the

Superintendent’s office. Staff training in the District Safety Plan will emphasize this aspect of the

communications protocol. Such inquiries will be addressed by the Superintendent of Schools, in the

capacity of the Chief Emergency Officer, or, in his/her absence, the Assistant Superintendent for

Support Services, the Director of Facilities, or one of the District’s available Building Principals,

starting first with the High School Principal, then the Middle School Principal, and then the

Elementary Principal.

 

In the event of a critical incident, the Superintendent of Schools, as the Chief Emergency Officer, or his/her designee, will complete an incident report form in anticipation of contact by members of the media. The incident report will outline the date, time, location, and type of incident, and what agencies have been contacted.  As time permits, a press release based upon the information contained within the incident report form will be developed and disseminated via fax, telephone, e-mail or in person to members of the media.  A list of area media contacts will be developed by the Superintendent for this purpose.

 

Depending upon the nature of the critical incident, the school district’s attorneys will be contacted for on-site consultation, as appropriate. As already outlined in this plan, emergency service providers and local officials will already have been contacted as required.

 

When representatives of the media arrive at the site of the critical incident, the Superintendent or his/her designee will designate a location and format for meeting with them to provide an incident report and answer appropriate questions. The location will be determined by the Superintendent or his/her designee and will be dictated by the nature and location of the critical incident.  Depending upon the nature of the incident, the media briefing area could be in the Superintendent’s office, in one of the two school buildings, outside one of the District’s two school buildings, at a designated off-site command post, or adjacent to the off-campus incident site.  

  

If it becomes necessary to close school before the regular closing time, such information will be announced. The following are the radio and television stations that are listed in our current procedures manual:

 

RADIO:

 

WRNQ FM     (92.1)              WCZX FM     (97.7)               WRWD FM    (107.3)

WRRV FM     (92.7)              WKZE FM      (98.1)              WHUC AM    (1230)

WBWZ FM   (93.3)               WCTW FM     (98.5)              WALL AM     (1340)

WZCR FM    (93.5)               WRWB FM    (99.3)              WEOK AM     (1390)

WKXP FM     (94.3)               WDST FM      (100.1)            WKIP AM      (1450)

WPKF FM      (96.1)               WHUD FM     (100.7)            WKNY AM    (1490)

WRRB FM     (96.9)               WPDH FM      (101.5) 

WZAD FM     (97.3)               WSPK FM      (104.7)

In addition, such information will be posted on the internet via www.cancellations.com, as well as on the District’s Twitter feed, the District Facebook page, and the District website (www.rhinebeckcsd.org). Parents may then expect their children to be transported home according to the announced schedule.

 

In grades K-5, parents, guardians and persons in parental relation complete emergency early dismissal cards at the beginning of each year. These students are dismissed in accordance with the directions provided by each individual parent, guardian or person in parental relation.  This could include telephoning a parent or other emergency contact and/or riding a bus to a different-than-normal destination.  Management of the emergency early dismissal process is the responsibility of each of the Building Principals and/or his/her designee.  If schools are closed during the school day, after-school and evening activities are canceled unless otherwise announced.     

    

  1. Situational Responses

 

The appropriate responses for this section could include the use of the sheltering, lock down,

evacuation or go home procedures, as outlined in the Building Emergency Response Plans and/or the

District Quick Reference Plan. A log of all medical treatment provided to students or staff will

be kept by the school nurse in each building. An incident report will be filed by the Building

Principal with the Superintendent immediately after each emergency incident so that response

protocols can be reviewed, assessed and modified as needed.

 

q  Multi-Hazard Response

 

The guiding principles for emergency planning are: a holding action designed to contain the situation, keeping children and staff isolated from the situation, communication with the proper authorities; and finally, restoring normal activities.

 

Emergency Plans are broken down into five separate categories: Civil Disturbances,

Environmental Problems, Fire and Explosion, Systems Failures and Medical Emergencies.

 

 

An emergency caused by an action, which requires an appropriate response by school officials. The following are covered in this section:

 

The guiding principles for emergency planning are: holding action to contain the situation; keeping children away from the situation; communicating with the proper authorities; and finally, restoring normal activities. If it becomes necessary to respond to civil disturbances, the school administrators may rely on one of the following responses: shelter, lockdown, lock out, evacuation, go home.

 

An emergency caused by a naturally occurring or man-made environmental problem requires an appropriate response by school officials. The following occurrences are addressed in this section:

 Air Pollution

    

     The guiding principles for response are protection of life first, then the preservation of property,   

including restoration to normal activities. The fire department, local police, State Emergency

Management Office, Federal Emergency Management Office and/or environmental specialists will communicate, evaluate, and make the necessary arrangements with the Superintendent, or his/her designee, and the Director of Facilities for control, clean up, remediation, and disposal of any materials, if needed.

 

     The appropriate responses for this section could include the use of sheltering, lock down,

     Evacuation, or go-home protocols.

 

 

A fire or explosion in a building, or even a false alarm, will interrupt and disrupt school building   activities.  The effects may be minor, as in the case of a false alarm, but could be significant, as in the case of a fire or explosion.  Emergency guidelines, ranging from minor to major occurrences, are included in this section:

 

In each case, the guiding principles for emergency planning are protection of life first, then preservation of property, including restoration of normal activities.

 

 

The failure of a building’s structural or mechanical system will interrupt and disrupt normal building activities. A failure or malfunction may be minor, temporary in nature, and readily or easily corrected, or may be major, create emergency conditions, and involve extensive or extended corrective work.  Emergency guidelines, ranging from minor to major occurrences, are included in this section for the following facility failures:

 

The guiding principles for emergency planning are the protection of life first, then the preservation of property, including restoration to normal activities.

      

 

A medical emergency is the result of a minor or major illness or injury to an individual(s) and can be of such severity as to be life threatening or merely cause the victim discomfort or pain. Emergency guidelines are included in this section for the following:

 

The guiding principles are to provide appropriate emergency care until competent medical or parental care is secured. Emergency care is not authorized beyond proper first aid.  First Aid is the treatment that will protect the life and comfort of the victim until authorized medical treatment is available or, in the case of a student, until the child is placed under the care of a parent or legal guardian. An effective medical emergency program should be based on medically and educationally sound procedures.  Some of the components of such a program are:

 

 

 

 

                                                                      

 

The Rhinebeck Central School District expects a high standard of behavior from its students, faculty, and staff, as well as visitors to the school facility and grounds. The school district will enforce the District Code of Conduct, which governs the behavior of all persons, whether or not their presence is authorized, upon any premises or property under the control of the district and used in its teaching, administration, and cultural, recreational, athletic and/or other programs and activities.  A copy of the Code of Conduct is available in the main office of each school building as well as in the district office.

 

In the event of an implied or direct threat of violence, the following protocol will be implemented:

 

 

Any emergency caused by an action of an individual or individuals requires an appropriate response by school officials. Protocols can be found in the Building Level Emergency Response Plan and the District Quick Reference Plan.  The Communications outline will also include the notification of the Building Principal (or his/her designee), the Superintendent of Schools (or his/her designee), and local fire, police and emergency services, as appropriate.

 

 

In the event of an act of violence, the following protocol will be implemented:

 

 

In the event of an emergency telephone call such as:

 

or other emergency received in any Rhinebeck Central School District facility, the individual       providing the coverage at the desk or receiving the telephone call is to immediately contact the administrator in charge.  Calls to the remainder of the chain of command should then commence:

 

q  Emergency Agencies & Services Available in Dutchess County

 

For ALL EMERGENCIES in Dutchess County, dial 911. This includes police, fire

and ambulance.

 

Other Emergency Numbers

   Chemtrec                                                                                                     800      424-9300

   National Response Center –Oil & Toxic Chemical Spill                           800      424-8802

Pesticide Service Center                                                                             800      858-7378

   Federal Bureau of Investigation                                                                 845      565-0015

   American Red Cross                                                              471-0200 or 800      564-0277

   Poison Control Center                                                           353-1000 or 800      336-6997

   Domestic Violence / Child Abuse Hotline                                                 800      942-6906

   Suicide Hotline (adolescent)                                                                       800      621-4000

   Teen Hotline / Help Line                                                                            800      767-6336

   Department of Environmental Conservation                                              800      457-7362

   Central Hudson                                                                                           800      527-2714

   Gas Odors                                                                                                   800      942-8274

 

 

A listing of all resources by building is located in the District-Wide Safety Plan Plan. This includes

The emergency equipment available such as batteries, food supplies, water, fire extinguishers, etc. A

listing is also available of the Total Transportation Services school bus fleet and District vehicles for

evacuation purposes.

In the event of an emergency, phone numbers are listed for the Director of Facilities. In addition,

in the event of an emergency, the Superintendent of Schools has been authorized to afford maximum protection that is reasonably attainable for all students, staff, and facilities. This includes the development and implementation of an emergency plan for the protection of all students, faculty and all buildings and grounds and the physical assets of the District.

 

The Total Transportation school bus fleet consists of 16 buses assigned to home-to-school runs (12

large, 4 small) with an adult seating capacity of 872 (66 per large bus, 20 per small bus).

 

District vehicles include 3 pick-up trucks, each with a capacity of 3 passengers per vehicle including

the driver.

 

Each school has a gymnasium that could be used for sheltering purposes. In addition, the

gymnasiums in the middle school and the high school are equipped with locker rooms. A kitchen and

a cafeteria are located at the elementary school. The middle school/high school building has two

cafeterias, each with a kitchen. All district kitchens are equipped for food storage, meal preparation,

and meal service. Food would have to be brought in from other sources for a prolonged period of

time.

 

There is telephone communication between all offices and classrooms in both buildings. There is

also intercom communication in both buildings. The main offices in each school have hand-held

radio communication with one another, with the District Office, and with Buildings and Grounds

personnel. The District Office has direct radio communication with Total Transportation Services

 

There are no generators located on either campus. Therefore, electricity would be needed to run all

Building systems except for water, as this is supplied by the Village/Town of Rhinebeck municipal

water system.

 

Notification to the Director of Facilities will allow all resources, facilities and vehicles to be

allocated and used in the event of an emergency.

 

 

q    Protective Action Options

 

During certain conditions, the nature of the emergency may demand that classes be dismissed or

cancelled. The nature of some events may include that students and staff be evacuated from the

building. They will walk or be transported to, and housed temporarily in, another District building.

Should all District buildings need to be evacuated, students and staff will walk or be transported to, and housed temporarily in, in another alternate location, such as the Village Hall (high school), the Town Hall (middle school), and the Church of the Good Shepherd’s Brogan Center (elementary school).

 

  

The following is the procedure to be implemented:

     his/her designee, will make the decision to evacuate.

     as appropriate.

     site or the appropriate official(s) at the off-campus alternative site(s).

     building.

     attendance to the Building Principal and his/her designee.

     the parents of the evacuation and the site location for student pick –up.

 

 

 

If severe blizzard, heavy snow storm, ice conditions or flooding occur during the night or threaten to occur during the early morning hours, which have made or would make driving hazardous, and such conditions are known by 6 AM, a “School Delay” or “No School” announcement will be made over the area radio and television stations, and via the internet on the school district website (www.rhinebeckcsd.org), on the District Twitter feed and Facebook page, and on the Cancellations.com website (www.cancellations.com), as well as made available on the school district’s telephone system’s auto-attendant for each building.  Responsibility for this decision and notification shall be the Superintendent of Schools and/or his designee.  The Superintendent will also notify Total Transportation Services of this decision as early as possible.

 

 

If, during the school day, a weather or other situation threatens and/or develops that would jeopardize the health and safety of the school children, schools may be closed earlier than the usual dismissal time. In that event, an “Early Dismissal” announcement will be made over the area radio and television stations, and via the internet on the school district website (www.rhinebeckcsd.org), on the District Twitter feed and Facebook page, and on the Cancellations.com website (www.cancellations.com).  School buses will transport the children to their after-school destinations in the usual afternoon dismissal order.  Parents would then expect their children to arrive home before the regular arrival time.

 

 

In the case of tornado or national emergency, or other type of emergency requiring persons to  

stay in the building, the Building Principal shall initiate the necessary actions upon notification

that his school is threatened. Students, faculty, and other employees at the school will go 

immediately to their designated stations previously assigned.

 

During certain conditions, the nature of the emergency may demand that students and staff be

evacuated from the facility. They will then be moved to and housed in another district

building or in another alternate location, such as the Village Hall, the Town Hall, and the Church

of the Good Shepherd Brogan Center (the former Bulkeley Middle School building).

 

In certain circumstances, evacuation may mean only going outside, away from the building

and waiting for danger to pass. The following is the procedure that will be followed:

     will make the decision to “Evacuate”.

      the Emergency Response Team, if and as appropriate.

   designee will notify Total Transportation for buses to transport children to the new

     destination.

      Principal at the alternate site or the official at the off-campus alternate site(s).

 the building).

        

EVACUATION SITES                         SHELTERING (PRIMARY/ALTERNATE)

Elementary School                                   Middle School/Rhinebeck High School (primary),

                                                                 Church of the GoodShepherdBroganCenter (alternate)

Middle School/High School                    Elementary School (primary), Village Hall (alternate for high school), Town Hall (alternate for middle school)   

 

In the event of an evacuation, the Superintendent or his designee will notify the area media to inform the parents of the evacuation, of the site location for student transportation or pick up, and of the timetable for dismissal. Upon arrival at the alternate site, students will be directed to a specific location. Each teacher will take attendance and forward the record to the Building Principal or his/her designee.  If conditions permit, the children will be returned to the school for a normal dismissal.

 

 

 

 

If parents arrive to pick up their children, they will give the name and grade of their child to the staff member assigned to monitor the entrance of the alternate site location and then be directed to the correct area for pick up. Buses will arrive at the alternate site location to transport children to their after-school destinations on a schedule to be determined by the situation requiring the evacuation.  If the crisis persists past 2:00 pm, children will have to wait for the normal dismissal schedule in order to be transported from the alternate site location. 

 

The alternate site location will be inspected by the Building Principal and his/her designee and staff to ensure that all children have been evacuated. Upon final building inspection, the school personnel will be released by the Building Principal or his/her designee on a need basis.  The Building Principal or his/her designee will provide a status report to the Superintendent or his/her designee upon departure of the last school personnel from the alternate site location.

 

Section IV: Recovery

 

Responses for different types of crises should be planned in advance and reviewed, updated, and practiced periodically. The chaos and panic created by certain situations cannot be effectively handled without a pre-established specific plan of action.

 

The extent of, and need for, disaster or emergency recovery depends in large part upon the nature of the incident. The Rhinebeck Central School District Administration will provide the necessary resources to ensure as smooth a transition back to normal operations as possible following an emergency or violent incident.

 

  1. District Support for Buildings

 

The Rhinebeck Central School District will support the Emergency Response Teams and the Post-Incident Response Teams in school buildings affected by emergencies or disasters by providing financial and logistical assistance. The District will also aid these teams by interfacing with relevant regulatory agencies and the media.

 

  1. Disaster Mental Health Services

 

Following a serious act of violence or other disaster in the schools, employees, counselors, students, police and other emergency respondents, witnesses, and the family of these individuals often suffer from stress-related ailments such as insomnia, depression, anger, headaches and ulcers. These conditions translate into higher rates of absenteeism and turnover, as well as reduced school and job performance.  Much of this suffering and loss can be reduced if the affected individuals receive debriefings from experienced counselors 24 to 72 hours after the traumatic incident.

 

The Rhinebeck Central School District Office, under the direction of the Superintendent of Schools in his/her capacity of Chief Emergency Officer, shall facilitate the coordination of disaster mental health resources by interfacing with the State Emergency Management Office, the NYS Office of Mental Health, the American Red Cross, and school districts in Dutchess County who have trained staff, including pupil personnel services staff and others, whom they have made available to assist in event of a crisis for which the provision of such services to Rhinebeck Central School District students and staff would be appropriate and necessary.

 

At all times, the District will maintain close cooperation with investigating authorities to facilitate completing investigations and minimizing complications.




DISTRICT CONTACT

845.871.5520 - District
845.871.5520 ext. 5527 - Transportation
845.871.5570 ext. 6560 - Registration
845.871.5570 ext. 6551 - Special Education
845.871.5570 ext. 6560 - Curriculum & Instruction

DISTRICT ADDRESS

Mailing: P.O. Box 351, Rhinebeck, NY 12572
Physical: 45 N. Park Rd., Rhinebeck, NY 12572

SCHOOL CONTACT

845.871.5570 - Chancellor Livingston Elementary
845.871.5500 - Bulkeley Middle School
845.871.5500 - Rhinebeck High School