The Board of Education is ultimately responsible for the regular operation and orderly development of the school district's physical plant. In carrying out this responsibility, the Board is concerned with both short-term and long-range planning.
The Board delegates to the Superintendent of Schools the responsibility for formulating and implementing, subject to approval by the Board, a long-range facilities development plan that will serve as a guide for capital improvements and enable the district to provide the appropriate facilities to meet the educational needs of the students.
Pursuant to the plan, the Superintendent shall:
1. continually monitor and evaluate changes in the curriculum, enrollment trends and patterns within the school district, the availability of construction funds, and other relevant factors and periodically recommend appropriate modifications to the plan;
2. annually evaluate the status of all school buildings and grounds in order to ensure that an atmosphere conducive to quality education is maintained; and
3. conduct an annual assessment of equipment, facilities, and maintenance practices to ensure that district schools are operated in a manner that meets the present and future needs of the educational mission of the district.
The district will also prepare a five-year capital assets preservation plan and update such plan annually. The plan will be prepared in a manner and in a format prescribed by the Commissioner of Education and copies of the plan will be submitted to the Commissioner upon request. The plan will include, but not be limited to:
1. a breakdown for each of the five years of the plan of the estimated expenses for the following:
a. current or proposed new construction;
b. current or proposed additions to school facilities;
c. current or proposed alterations or reconstruction of school facilities;
d. major repairs;
e. operations and maintenance; and
f. energy consumption;
2. a district-wide capital assets inventory which shall include, but will not be limited to:
a. the number and type of facilities owned, operated or leased by the district;
b. the use and size of such buildings; and
c. any other information which may be deemed necessary by the Commissioner to evaluate safety and health conditions in school facilities; and
3. a report on the condition of each school facility and a specific preservation plan for each school facility.
The Superintendent may create an advisory committee, representing all groups utilizing district facilities and including any individuals he/she deems appropriate, to propose and consider ideas and suggestions in the construction, remodeling, and/or repair of district facilities.
CONSTRUCTION CONTRACTS, BIDDING AND AWARDS
All construction contracts in excess of $20,000 and purchases of equipment at a cost in excess of $10,000 must be advertised, bid on and awarded to the lowest responsible bidder in accordance with the district's policy and procedures for competitive bidding. No school building may be erected, purchased, repaired, enlarged or remodeled at an expense which will exceed $100,000, nor may an advertisement for bids for the execution of the plans and specifications for a school building be placed, until the plans and specifications have been submitted to and approved by the Commissioner of Education. Such plans and specifications will show in detail the ventilation, heating and lighting of such buildings. Construction documents that have been modified subsequent to the Commissioner's approval may not be advertised for bid until the Commissioner has approved such modifications. The successful contractor will enter into a formal contract, prepared by the school attorney, detailing all aspects of the construction to take place.
Every district contract for construction, alteration or repair of any public building or public works, or for the manufacture, sale or distribution of material, equipment or supplies shall contain provisions prohibiting discrimination on account of race, creed, color, religion, national origin, disability, marital status, age or sex.
All contractors to whom a contract has been awarded must provide a performance bond obtained through a bonding company licensed to do business in New York State. The required amount of such bond shall be included in the Statement of General Conditions set forth in the advertisement or notice for bids.
All contractors shall guarantee that prevailing rates of wage, as provided for in the Labor Law §220, shall be paid to all workers on public projects in the school district.
Education Law §§408; 2556
The Board of Education is responsible for authorizing the placement of memorial objects or symbols in District school buildings or on school grounds. Permission for the creation of a memorial for a former student, teacher, or other school employee who passed away while a member of the Rhinebeck school community must be requested in writing by an individual or group and must receive prior approval by the Board of Education.
The Board is responsible for accepting donations to fully fund the objects (signs, trees, plaques, etc.) to be placed in remembrance of deceased former students, teachers, or other school employees as outlined above, the design for which is also subject to the Board’s prior approval. Such donations are the responsibility of the individual or organization seeking and obtaining Board of Education approval for such memorial designation.