Series: Series1000     Sub Series: 1000     Policy Number: 1050          Printer Friendly (opens in new window/tab)



Title 

ANNUAL DISTRICT MEETING AND ELECTION

Policy Text 

The district shall hold an annual meeting and election at which the district’s authorized voters will elect members of the Board of Education and vote on the district budget for the coming school year. The annual district meeting and election will be held on the third Tuesday in May, unless this date conflicts with religious observances on that day, in which case the annual meeting and election will be held on the second Tuesday in May.

The District Clerk shall publish a notice of the time and place of the annual meeting and election at least four times within the seven weeks prior to the meeting, in two newspapers having general circulation within the district. The first publication of the notice shall be at least 45 days prior to the meeting. The notice shall also contain notice of any other matter required by law.

Copies of the budget to be voted upon at the annual meeting election will be available in each district school building for district residents upon request at the time of the annual meeting and election and 14 days (other than Saturday, Sunday and holidays) prior to the meeting.

The Board shall appoint assistant clerks and election inspectors necessary for the annual meeting and election at a Board meeting held before the annual meeting and election.

Propositions

The Board has the authority, under the Education Law, to adopt reasonable rules and regulations concerning the submission of petitions to the Board to place propositions on the ballot which may amend the budget. Pursuant to those provisions, the Board establishes the following guidelines:

1. Unless otherwise provided by the Education Law, petitions for the submission of a proposition must contain a minimum of 25 signatures of qualified voters of the district, or 5 percent of the number of voters at the last annual election, whichever is greater.

2. Petitions must be filed with the District Clerk at least 30 days prior to the annual meeting, except for petitions relating to a proposition which must be included in the notice of the annual meeting (e.g., changing the number of board members). Such petitions must be submitted 60 days in advance of the annual meeting to facilitate the preparation and printing of the ballots.

3. Propositions must include the specific appropriations necessary for the purposes listed.

4. Wording of a petition must comply with legal requirements. If the wording does not comply, it may be changed or altered by the Board, or the Board may reject a petition for failure to comply.

Propositions received in accordance with these specifications will be placed on the ballot as amendments and will be voted upon by the voters in the same manner as the proposed budget, except that the Board shall not be required to place any proposition on the ballot which is within the exclusive province of the Board, or otherwise forbidden by law. No proposition involving the budget may be submitted to the voters more than twice.

The Board may also, on its own motion, submit propositions.

 
District Reference  ,
 
General Reference 

Education Law §§416(3); 1608(2); 1716(2) 1804(4); 1906(1); 2002(1); 2003(1)(2); 2004(1)-(7); 2009; 2021;2022(1), (4)-(5); 2035(2); 2601-a(2) 
General Construction Law §60
Matter of Hebel, 34 EDR 319 (1994)
Matter of Martin, 32 EDR 567 (1993)
Matter of Como, 30 EDR 214 (1990) 

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1000     Policy Number: 1100          Printer Friendly (opens in new window/tab)



Title 

PUBLIC INFORMATION PROGRAM

Policy Text 

The Board of Education shall ensure the flow of ideas and information about the schools to and from the community in order to develop a strong educational program. Information about the schools and the educational program shall be disbursed through area newspapers, radio, and television, and through the District’s web site and social media.

 

Board publicity shall be issued by the Superintendent of Schools on authorization of the Board. Information about the routine activities of school shall be released by the administrator of that particular division. School publicity which is likely to arouse controversy or is of districtwide importance shall be submitted to the Superintendent for evaluation. The Superintendent shall make the final decision as to whether such information will be disseminated.

 

School connected groups, not under the sponsorship of the Board, such as the Parent-Teacher-Student Organization, shall be encouraged to work closely with school authorities in a cooperative effort to prepare information which is designed to be of benefit to the educational program.

 

The Superintendent is authorized to publish a newsletter for school publicity.

 

The Board expects all school district personnel to carry on a positive continuous program of public relations with the goal of informing the public of the school’s needs, conditions, and resources. This should be done through the employees’ personal contacts. To this end, the administration shall keep employees informed of school happenings.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 2014-12-09



Series: Series1000     Sub Series: 1100     Policy Number: 1120          Printer Friendly (opens in new window/tab)



Title 

SCHOOL DISTRICT RECORDS

Policy Text 

t is the policy of the Board of Education to inform members of the public about the administration and operation of the public schools in accordance with the Freedom of Information Law of the State of New York.

The Superintendent of Schools shall develop regulations ensuring compliance with the Freedom of Information Law and governing the procedures to be followed to obtain access to district records, and submit such regulations to the Board for approval. The Superintendent shall designate, with Board approval, a Records Access and Records Management Officer, pursuant to law.

Retention and Destruction of Records:

The Board hereby adopts as policy the Records Retention and Disposition Schedules as promulgated by the Commissioner of Education, setting forth the minimum length of time school district records must be retained.

 
District Reference  ,
 
General Reference 

Public Officers Law §84 et seq. 
Education Law §2116
Arts and Cultural Affairs Law §57.11
Local Government Records Law, Article 57-A
8 NYCRR Part 185

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1100     Policy Number: 1130          Printer Friendly (opens in new window/tab)



Title 

NEWS MEDIA RELATIONS

Policy Text 

The Board of Education invites and welcomes the active participation of all forms of mass media in promoting the cause of good education within the district and elsewhere. The Board encourages suggestions and advice from representatives of the media as to how best to facilitate the flow of information to them from the Board and others within the school system.

All staff desiring to release information to the media should first notify the Building Principal. The Superintendent of Schools shall establish all necessary procedures to govern day-to-day interactions between the schools and the news media.

 
District Reference  ,
 
General Reference 

Arts and Cultural Affairs Law §61.09 

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1000     Policy Number: 1145          Printer Friendly (opens in new window/tab)



Title 

ADVERTISING MATERIALS AND ANNOUNCEMENTS

Policy Text 

As a service to parents and children, the Rhinebeck Central School District permits notices to be made available or otherwise distributed to parents/guardians about various activities and events taking place in our community and at times, outside of school district boundaries. 

 

Notices are frequently provided to parents/guardians through their children as documents or flyers distributed via backpack mail, predominantly at the elementary school level, or as announcements in the weekly elementary school newsletter on a space available basis, and sometimes via currently available means of communication such as e-mail, other school publications, or the District website. No print materials will be distributed through school district or school building mailings.

 

Such information includes, but is not limited to, little league baseball and softball, and other youth recreation programs; local arts and crafts activities; and cultural and entertainment events and opportunities in the Town of Rhinebeck and other towns within the boundaries of the school district, as well as in the Mid-Hudson region. 

 

It must be clearly noted, in writing, as part of any advertising material, flyer, announcement, e-mail, school publication, or website posting that the activity, event, or program is not sponsored, affiliated with or endorsed in any way by the Rhinebeck Central School District.  Upon receipt, it is the responsibility of parents/guardians to discard or delete information that is of no interest or to inquire further with the sponsoring organization about those activities they may wish to pursue for their children.

 

With advance approval from the building principal or his/her designee, information concerning activities, events, programs, and other opportunities of interest to children and their families in the Rhinebeck Central School District may be distributed to students, provided that the activity, event, program, or opportunity is conducted or sponsored by an agency of federal, state, or local government, or by a not-for-profit group that can furnish documentation of recognition as a non-profit organization by the Internal Revenue Service.  Also, the building principal may request additional information concerning the governance structure and/or mission of the organization.  Such details are requested solely for the purpose of confirming that the organization is within the coverage of this policy and its accompanying regulations.

 

The agency or organization seeking to distribute information to students in District schools must provide an electronic copy or a sufficient number of hard copies of the document, as appropriate; the District will not make hard copies for this purpose.  The Rhinebeck Central School District retains the right to withdraw approval of material from any source if it is determined that distribution would undermine the intent of this policy or cause disruption in the school or school community.

 

The Superintendent is directed to develop and implement the necessary regulations to ensure that this policy is implemented throughout the school system.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2007-01-23
 
Last Revised 2014-12-09



Series: Series1000     Sub Series: 1100     Policy Number: 1145-R          Printer Friendly (opens in new window/tab)



Title 

ADVERTISING MATERIALS AND ANNOUNCEMENTS REGULATION

Policy Text 

The purpose of this regulation is to provide guidelines for the approval and distribution of advertising materials and/or announcements, both in hard copy and digitally, that are sent home to parents often, though not exclusively, with students in the elementary grades, K-5.

 

1.         School-related notices sent to parents will be given the highest priority and may necessitate that non-school related materials be withheld at any given time.  The District reserves the right to limit the number of informational items in a given week or other period of time.  Information from outside groups can be distributed, starting with the second week of school, unless there is a clear need to send the notice home sooner.

 

2.         Information from not-for-profit organizations will be considered for distribution as long as the main focus is on services or activities of general interest for children, as determined by the building principal.  A not-for-profit group must be able to furnish Internal Revenue Service nonprofit documentation if requested.  Also, the building principal may request additional information concerning the governance structure and/or mission of the organization.  Such information is requested solely for the purpose of confirming that the organization is within the coverage of this policy and regulations.

 

3.         All information must be submitted to the building principal for prior approval.  Requests must be submitted at least five (5) school days in advance of the suggested distribution date.  For hard copies, it is strongly recommended that photocopying not occur until approval from the building principal is received in case changes are necessary.

 

4.         Other than activities sponsored by recognized school groups, the PTSO, and athletic or other booster clubs, which must be prominently titled, all materials must include the following statement in a box format: 

 

This information is being distributed by the Rhinebeck Central School District as a community service to students and parents for informational purposes only. This program is not affiliated with nor endorsed in any way by the Rhinebeck Central School District.

 

5.         Upon approval by the building principal, the responsibility for photocopying, in the case of hard copies, must be assumed by the organization requesting distribution.  Packets must be separated into groups of 25 and delivered to the elementary school’s main office.      

 

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2007-01-23
 
Last Revised 2011-01-12



Series: Series1000     Sub Series: 1200     Policy Number: 1210          Printer Friendly (opens in new window/tab)



Title 

CITIZENS ADVISORY COMMITTEES

Policy Text 

The Board of Education shall, at its discretion and in accordance with state law and regulation, appoint Citizens Advisory Committees of representative residents of the district to meet with the Board to provide advice and reaction about important matters before the Board which may have special significance for the community.

Each citizens committee organized by the Board shall be appointed and discharged by official Board resolutions. Resolutions appointing such committees shall state specifically the scope of the work of the committee.

Appointments to Citizens Advisory Committees shall be on the basis of interest, experience, expertise, and concern. No one shall be appointed as a representative of a specific group or area, unless it is the express purpose of the Board to have all areas of the community represented, in which case the Board will, in its discretion, appoint representative members of every such group or area. The Board shall make every effort to form a committee that is representative of the entire community, including representation from building and district planning teams.

Committees shall report all suggestions and recommendations to the Board and Superintendent of Schools prior to public release. Final reports shall be delivered to the Board at a meeting scheduled by the Board to receive the report.

The Board may accept, reject, or return committee recommendations for further study. Any action stemming from committee reports is the responsibility of the Board. Publicity, or the release of information, concerning committee findings shall be the responsibility and the prerogative of the Board. Advisory committees shall be discontinued upon completion of their assignment(s).

 
District Reference  ,
 
General Reference 

Education Law §§4402; 4601 
8 NYCRR §135.3(2)

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1200     Policy Number: 1222          Printer Friendly (opens in new window/tab)



Title 

RELATIONS WITH SUPPORT ORGANIZATIONS

Policy Text 

The Board of Education recognizes that community groups that provide financial and/or other assistance for extracurricular activities, the approved school curriculum, or other school programs, sometimes known as "booster" organizations, provide important support and can be a valuable means of stimulating community interest in the aims and activities of the District’s schools.  Support groups/booster organizations may be defined in two ways:

 

1.        an organization which is created to foster community support and raise funds for a specific extracurricular, curricular and/or other program activity (e.g., athletics, technology, content–area curricula, and/or musical groups); or

2.        an organization which is created to foster community support and raise funds for the school's general program.

 

Parents and other interested members of the community who wish to organize a support group or booster organization for the purpose of assisting a specific school program are encouraged to do so, as long as the activities of such organizations are consistent with the District’s stated mission, vision and core beliefs, do not interfere with the total educational program, or do not disrupt district operations in any way. To this end, support groups/booster organizations must follow these guidelines:

 

1.        be voluntary and not for profit, and support a specific school activity, curriculum or program;

2.        submit an activity schedule in advance to the Superintendent of Schools or designee for prior approval  (Any time the support group/booster organization uses the name of the school district, or any language suggesting that the district has endorsed, sponsored or otherwise approved of the organization’s activities, there must be prior approval by the Superintendent.);

3.        seek advance Board approval for any use of school facilities and/or equipment, following procedures outlined in administrative regulation 1500-R, Public Use of School Facilities Regulation;

4.        avoid interference with the decision-making of any student group;

5.        understand and respect the authority of district employees in the administration of their duties; and

6.        assume all financial responsibility for their organization, including but not limited to the provision of adequate insurance coverage, as appropriate.

 

If a support group/booster organization wishes to make a contribution of money, service time, or tangible property (e.g., equipment or supplies), a representative of the organization should first meet with the Superintendent.  The Superintendent must identify the district's terms and conditions of accepting such gifts, and seek the Board's official approval before accepting or publicly announcing any contribution.

 

Proposed plans, projects and other activities of such support groups or booster organizations must be evaluated and promoted in light of their stated contribution to the academic as well as the extra-curricular school programs.  Careful consideration should be given to the total value of the contribution to all students, and not just to specific student groups.

 

The Board retains final responsibility and authority on all activities which have an impact on students, the schools, school programs, and/or school-owned property.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 2011-05-10



Series: Series1000     Sub Series: 1200     Policy Number: 1230          Printer Friendly (opens in new window/tab)



Title 

PUBLIC PARTICIPATION AT BOARD MEETINGS

Policy Text 

The Board of Education recognizes its responsibility to hear and respond to public comment, and therefore encourages public participation at Board meetings. There will be a specific agenda item at each Board meeting to provide an opportunity to address the Board.

Rules of Order In Public Meetings

• When a member of the public wishes to speak, he/she shall address the chair.

• If two or more persons wish to speak, the chair shall designate the person to speak first.

• The speaker shall give his/her name and address before proceeding further.

• All remarks shall be addressed to the chair.

• The speaker shall confine him/herself to the question under debate, and avoid comments of a personal nature.

• No person shall speak upon a subject more than twice, no more than five minutes each time, except by consent (of the Board).

• No person shall speak a second time until all have had a first chance to speak.

• The right of individuals to speak without interruption is paramount, provided they remain in accordance with these rules.

• No calls for expression of sentiment shall be made except upon request by the chair.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1200     Policy Number: 1240          Printer Friendly (opens in new window/tab)



Title 

VISITORS TO THE SCHOOLS

Policy Text 

The district welcomes visits to its schools. Anyone who is not a regular staff member or student is considered a visitor for the purposes of this policy.

Since schools are a place of work and learning, certain limits must be set for such visits. These visits are governed by appropriate administrative regulations, to be developed by the Superintendent, that outline those limits. The building principal or his/her designee is responsible for all persons in the school building and on the school grounds.

Immediately upon entering the school building, all visitors shall report to the greeter’s station at the building’s main entrance, sign in, and receive a visitor’s badge. Unscheduled visitors who desire to visit a school building shall then report to the main office to request the permission of the appropriate school administrator. The administrator must consider the rights of all staff and students in considering whether or not to allow such visits, whether scheduled or unscheduled.

Student visitors from other schools are subject to the approval of the school administration, who will issue visitor passes. No student visitors from the immediate region will be approved if their school is in session. Written permission from parents must be presented at least 24 hours in advance. Visitations will not be approved for social reasons.

 
District Reference  ,
 
General Reference 

Education Law §§1708; 2801

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1400     Policy Number: 1400          Printer Friendly (opens in new window/tab)



Title 

PUBLIC CONCERNS

Policy Text 

The Board of Education recognizes the right of community members to register individual or group concerns regarding instruction, district programs, instructional materials, operations, and/or staff members. The main goal of the district is to resolve such concerns with the individual most directly involved with the concern whenever possible. 

           Public concerns about the school district will be directed to the proper administrative personnel. Concerns about specific classroom practices shall be directed to the relevant teacher. If the matter is not settled satisfactorily, the individual raising the concern shall then contact the Building Principal. If there is no resolution at this level, the Superintendent of Schools shall be contacted.

           Whenever a concern is brought directly to the Board or to an individual Board member, it shall be referred to the Superintendent of Schools for study and possible resolution by the employee or the employee’s immediate supervisor, as appropriate to the specific situation.    

           Concerns should be communicated as such to the appropriate individual, as outlined above, either in writing (either by hard copy or e-mail) or in person through a personal appointment and meeting. In the case of a meeting by appointment, it is recommended, but not required, that the concern be provided in writing to the relevant District staff member beforehand. Informal conversations or communications with individual staff or Board of Education members may not be viewed as triggering this policy.

           Concerns are most easily resolved when they are brought to the attention of the appropriate individual as soon as possible. The District’s ability to respond effectively is severely hampered by reporting concerns long after the occurrence giving rise to the concern. In addition, anonymous reporting of a concern significantly limits the District’s ability to fully address the concerns. The District will make reasonable efforts to follow up on or monitor concerns raised anonymously.  

           When a concern is received from a parent or other member of the community, the appropriate District staff member will acknowledge the concern, outline how the concern will be addressed, will attempt to address and/or resolve the concern as outlined, will follow-up within ten (10) school days with the individual who brought forth the concern, as permissible by applicable state or federal law, regulation or contractual obligation, and will document the concern and the action taken.   

           Any retaliatory behavior directed by a staff member against those bringing forth concerns or against any other individual(s) connected with the concern is strictly prohibited, is a violation of this policy, and should be reported immediately to the employee’s immediate supervisor. Teachers, administrators, and other staff members are professionals who are expected to operate under the highest standards of conduct, especially in this regard.

           The Superintendent may refer the issue of a public concern to the Board for final resolution. Upon final resolution by the Board, a written response will be sent to the person who raised the concern.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 2013-01-22



Series: Series1000     Sub Series: 1400     Policy Number: 1410          Printer Friendly (opens in new window/tab)



Title 

PUBLIC CONCERNS ABOUT POLICIES

Policy Text 

Public Concerns about Board of Education policies should be directed to the Superintendent of Schools.  Concerns shall be in writing, stating the specific objections to the specific policy.

 

           The Superintendent shall review any concern and conduct whatever study or investigation he/she deems appropriate.  The Superintendent shall then submit the concern and his/her recommendation to the Board.  The Board shall then review the policy, amend or repeal the policy, if appropriate, and notify the  individual bringing forth the concern of the action taken.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 2013-01-22



Series: Series1000     Sub Series: 1400     Policy Number: 1420          Printer Friendly (opens in new window/tab)



Title 

PUBLIC CONCERNS ABOUT CURRICULA OR INSTRUCTIONAL MATERIALS

Policy Text 

 Public concerns about curricula and/or textbooks, library books and other instructional material should be directed to the classroom teacher or the library media specialist, as appropriate. If unresolved to the satisfaction of the individual raising the concern, it should then be directed to the attention of the building principal. If still unresolved by the building principal, the concern should be submitted to the Superintendent of Schools. 

           The Superintendent shall promulgate regulations subject to Board review establishing a complaint procedure which shall include:

1.        an opportunity for an informal conference with the concerned individual;

2.        the submission of formal written concerns on a prescribed form;

3.        the formation of an instructional material review committee. An instructional material     review committee, consisting of the Director of Curriculum and Instruction, teachers or other staff with expertise related to the particular curricular area, and/or other individuals deemed appropriate to the task, will be selected at the discretion of the Superintendent and convened upon his/her receipt of the concern. The committee shall review the details of the concern, including the textbook, library book, and/or instructional material in question and make recommendations to the Superintendent concerning the disposition of any concern;

4.        a decision by the Superintendent; and

5.        the ability to appeal to the Board. The decision of the Board shall be final.

 
District Reference  ,
 
General Reference 

Education Law §§1709(15); 1711(5)(f)
Board of Educ., Island Trees UFSD v. Pico, 457 US 853 (1982)

 
 
Adoption Date 2002-03-12
 
Last Revised 2013-01-22



Series: Series1000     Sub Series: 1400     Policy Number: 1420-R          Printer Friendly (opens in new window/tab)



Title 

PROCEDURE FOR ADDRESSING PUBLIC CONCERNS ABOUT CURRICULA OR INSTRUCTIONAL MATERIALS

Policy Text 

The purpose of this regulation is to provide guidelines for the review of curricula and/or instructional materials, including but not limited to textbooks or library books, in response to public complaints thereof, as follows:.

 

1.               In the event of a complaint about a certain curriculum or portion thereof, or of instructional materials, including textbooks, library books, an informal conference will be held between the teacher or library media specialist, as appropriate and the  individual raising the concern.

 

2.               If the concern is not able to be addressed satisfactorily between the teacher and the concerned individual, the concern should be brought to the attention of the building principal for a meeting to review and resolve the concern.

 

3.               If still unresolved, the concerned individual will make the Superintendent of Schools aware of the ongoing concern either verbally or in writing.

 

4.               The concerned individual will be asked to submit the details of his/her concern in writing on the prescribed Instructional Materials Review form to the Superintendent of Schools.

 

5.               Concurrently, the Superintendent will form and convene an Instructional Materials Review Committee. The Committee will consist of the Director of Curriculum and Instruction, several teachers or other staff members with expertise in the particular curricular area related to the concern, including the library media specialist if and as appropriate, and or other individuals when appropriate to the concern raised, at the discretion of the Superintendent.

 

6.               The Committee shall review the textbook, library book, and/or instructional material in question, as well as the details of the concern as outlined on the Instructional Materials Review form.  The Committee will make recommendations to the Superintendent concerning the disposition of the concern under review.

 

7.               A decision will be rendered by the Superintendent in response to the concern and the recommendations of the Instructional Materials Review Committee.

 

8.               The concerned individual may appeal the decision of the Superintendent of Schools to the Board of Education. The decision of the Board shall be final.

 

Reviewed by BOE 01-22-13
                                                                                                                                    1420-E

 

INSTRUCTIONAL MATERIALS REVIEW FORM

 

(Attach additional information if more space is needed than what is available below.)

 

REQUEST INITIATED BY __________________________________

 

ADDRESS ______________________________________________________________ 

 

TELEPHONE __________________  E-MAIL ________________________________

 

INDIVIDUAL RAISING CONCERN REPRESENTS:    

 

_____ Self

 

_____ (Name of organization) ______________________________________________

 

_____ (Identify other group) _______________________________________________

 

 

INSTRUCTIONAL MATERIAL FOR WHICH REVIEW IS REQUESTED:

 

___ Curriculum (specify lesson, unit, etc)

 

________________________________________________________________________        

 

 

___ Textbook (specify title, author, & publisher, if known)

 

________________________________________________________________________        

 

 

___ Library Book (specify title, author, & publisher, if known)     

________________________________________________________________________

 

 

___ Other Instructional Material (specify)

 

________________________________________________________________________

 

 

1.      To what in the instructional material do you object?  (Please be specific; cite pages, etc)

 

________________________________________________________________________

 

 

 

 

2.      What of value is there in this instructional material?

 

________________________________________________________________________

 

 

3.      What do you feel might be the result of using this instructional material?

 

________________________________________________________________________

 

             

4.      For what age group would you recommend this instructional material?

 

________________________________________________________________________

 

 

5.      Did you read/review the entire material, i.e. textbook, library book, curriculum?

 

________________________________________________________________________

 

6.      What pages, sections, portions, etc?

 

________________________________________________________________________

 

 

7.      Are you aware of the teacher’s purpose for using this instructional material?  If so, what do you find objectionable about that purpose?

 

________________________________________________________________________

 

 

8.      What do you believe is the purpose for using this instructional material?

 

________________________________________________________________________

 

 

9.      What would you prefer the teacher/school/school district to do about this instructional material?

 

________________________________________________________________________

 

 

10.  What instructional material of equal or greater value would you recommend be used as an alternative?

 

________________________________________________________________________

 

 

 

Signature of Concerned Individual ______________________________  Date ______

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2013-01-22
 
Last Revised 



Series: Series1000     Sub Series: 1400     Policy Number: 1440          Printer Friendly (opens in new window/tab)



Title 

PUBLIC CONCERNS ABOUT SCHOOL PERSONNEL

Policy Text 

It is the policy of the Board of Education that, whenever practicable, public concerns involving school personnel should be brought to the attention of District staff in the following order:

 

           1.     the affected staff member

           2.     the staff member’s immediate supervisor

3.         the Superintendent

4.         the Board of Education

 

           Concerns regarding individual staff members should, where possible, be resolved at the level closest to where the concern arises and as soon as possible following the occurrence giving rise to the concern.

 

           However, whenever a concern is brought directly to the Board or to an individual Board member, it shall be referred to the Superintendent of Schools for study and possible solution by the employee’s immediate supervisor. The staff member involved shall be advised in due course of the nature of the concern and shall be given a full opportunity to explain, comment, and present the facts as he/she sees them.  If the concern is not able to be resolved by the employee’s immediate supervisor, the matter will be addressed by the Superintendent.

 

           Consistent with the Open Meetings Law, the Board shall discuss issues pertaining to concerns about a staff member in executive session.

 

           The Board shall conduct such meetings in as fair and just a manner as possible. The Board may enlist a disinterested third party to act as moderator to help it reach a mutually satisfactory solution.

 

Public Concerns About Bus Drivers

 

           Whenever practicable, the proper channeling through the school of concerns involving bus drivers is:

1.      the Bus driver

2.      the Terminal Manager

3.      the School Principal

4.      the Business Administrator

5.      the Superintendent

6.   the Board of Education

 

 

1st Reading     1/11/00, 1/08/13 

2nd Reading    3/12/02, 1/22/13

 

Adopted.

 
District Reference  ,
 
General Reference 

Education Law §§3012; 3020-a
Civil Service Law §75
8 NYCRR Part 84

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1500     Policy Number: 1500          Printer Friendly (opens in new window/tab)



Title 

PUBLIC USE OF SCHOOL FACILITIES

Policy Text 

The buildings and grounds of the district should be used and enjoyed by the residents of the school district, not only as essential elements in the educational programs of the district, but as civic facilities open to the community for its use and enjoyment. To this end, the Board encourages the public use of school facilities when such facilities are not being used for school district purposes or when such use will interfere with the programs and activities of the school district.

The Board directs the Superintendent of Schools to develop regulations to allow for the public use of school district property and facilities while protecting the school district from liability. Regulations should be reasonable and proper and not be deterrents to the recreational and educational desires of the community.

Permission may be granted to non-school organizations to use school facilities under the following general considerations:

1. For social, civic and recreational meetings and entertainments which are non-exclusive and open to the public.

2. For meetings, entertainments and occasions where admission fees are charged, but only where the proceeds are expended for an educational or charitable purpose (including veterans’ organizations, organizations of volunteer firefighters and volunteer ambulance workers, senior citizens groups, and non-profit organizations).

3. For recreation, physical training and athletics, including competitive athletic contests of children attending a private nonprofit school.

4. For child care services during non-school hours, provided that the cost of such care shall not be a school district charge but shall be paid by the person responsible for the support of such child, by the local social services district as authorized by law, or by any other public or private voluntary source or any combination thereof.

Authorization for use of school facilities shall not be considered an endorsement of or approval of the activity group or organization nor the purposes they represent.

 
District Reference  ,
 
General Reference 

Education Law §414

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1500     Policy Number: 1510          Printer Friendly (opens in new window/tab)



Title 

PUBLIC SALES ON SCHOOL PROPERTY

Policy Text 

The New York State Constitution expressly prohibits the use of public school property or personnel “in aid of any individual, or private corporation or association.” Accordingly, any requests from civic institutions or special interest groups which involve sales on school property or fund raising must be carefully reviewed to ensure that on balance such activities promote student interests without advancing the special interests of any particular group.

Because of the demands upon staff and students in time and money that result from participation in charitable and community fund raising campaigns, the Board will not sanction any fund raising projects for the benefit of non-school organizations.

In accordance with the prohibition of the Board of Regents and since there is a large disparity in family incomes and obligations among students, no direct solicitation of students shall be allowed on school property.

 
District Reference  ,
 
General Reference 

New York State Constitution Article 8 §1
Rules of the Board of Regents 8 NYCRR §19.6

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1500     Policy Number: 1511          Printer Friendly (opens in new window/tab)



Title 

ADVERTISING IN THE SCHOOLS

Policy Text 

Students and staff members shall not purposefully advertise or promote the interests of any non-school agency or organization, public or private, be it political, sectarian, or commercial in nature, in school or on school premises without the approval of the Board or its delegated representative. Any such approval of the Board or its delegated representative, and any such approval granted for whatever cause or group, shall not be construed as an endorsement of said cause or group.

This policy does not prohibit announcements and publicity by non-profit community groups being made in the school seeking to advertise their campaigns and/or to ask for student volunteers. Any such requests must be cleared in advance through the Building Principal’s office.

Such announcements may be made at the time regular school announcements are made. Publicity will be limited to the usual student newspaper, bulletin board and poster activity conducted for school organizations. All announcements and publicity must be cleared in advance to assure that they do not contain an implication that an activity is conducted as an official school activity or any material that might be considered coercive by any students or staff. School officials retain the right to deny a non-school request or restrict its publicity.

In the case of colleges, universities, armed service agencies, corporations, businesses and public service agencies, it is the policy of the Board that access to schools shall be encouraged to bring career and occupational information to students. The Superintendent shall ensure that such activities are carefully monitored to restrict any commercial advertisement.

 
District Reference  ,
 
General Reference 

New York State Constitution Article 8 §1 
Education Law §414, 8 NYCRR Part 23
Arts and Cultural Affairs Law §61.09
Matter of Gary Credit Corp., 26 EDR 414 (1987)
Matter of Gary Credit Corp., 25 EDR 385 (1986)
Matter of Taftegaard, 25 EDR 238 (1986)
Matter of Taftegaard, 23 EDR 405 (1984)
Matter of Hoyt, 20 EDR 316 (1980)
Matter of Puls, 17 EDR 324 (1978)
Matter of Gordon, 14 EDR 358 (1975) 

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1500     Policy Number: 1520          Printer Friendly (opens in new window/tab)



Title 

PUBLIC CONDUCT ON SCHOOL PROPERTY

Policy Text 

The primary purpose of the district is to provide a superior atmosphere for learning and education. Any action by an individual or group aimed at disrupting, interfering or delaying the education process or having such effect, is hereby declared to be in violation of Board policy. The Board shall approve rules and regulations to effect this policy as required by Education Law §2801.

The Board has the responsibility to protect school property and declares its intent to take any and all legal action to prevent its damage or destruction. The Board may also seek restitution from, and prosecution of, any person or persons who willfully damage school property.

It is not the intent of this policy to limit freedom of speech or peaceful assembly. Free inquiry and free expression are indispensable to the objectives of a school district. The purpose of the rules and regulations is to prevent abuse of the rights of others and to maintain public order, not to prevent or restrain controversy or dissent.

 
District Reference  ,
 
General Reference 

Education Law §2801

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1500     Policy Number: 1530          Printer Friendly (opens in new window/tab)



Title 

TOBACCO USE ON SCHOOL PREMISES

Policy Text 

Use of tobacco products, including but not limited to smoking, is prohibited at all times on district property, including grounds, buildings, and vehicles owned, leased, or contracted by the district.

 
District Reference  ,
 
General Reference 

Education Law §§409(2); 3020-a(4) 
Goals 2000: Educate America Act §§1041 et seq. (The Pro-Children Act of 1994)
Public Health Law Article 13-E §§206; 340; 347

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1600     Policy Number: 1612          Printer Friendly (opens in new window/tab)



Title 

RELATIONS WITH BOCES

Policy Text 

The Board of Education will continue its participation in programs and services available through the Dutchess County and Ulster County Boards of Cooperative Educational Services subject to the Board’s annual review and approval.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1700     Policy Number: 1720          Printer Friendly (opens in new window/tab)



Title 

RELATIONS WITH COLLEGES AND UNIVERSITIES

Policy Text 

The Board of Education recognizes the value in maintaining cooperative relations with colleges and universities as one way of promoting future attendance of students at higher learning institutions. Accordingly, the Superintendent of Schools or his/her designee shall welcome representatives of higher educational institutions who wish to speak to students interested in attending their college upon completion of secondary education.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1700     Policy Number: 1740          Printer Friendly (opens in new window/tab)



Title 

RELATIONS WITH NONPUBLIC SCHOOLS

Policy Text 

The Superintendent of Schools or his/her designee shall:

1. Maintain liaison with the administrators of all private and parochial schools which enroll significant numbers of students residing in this district in order to be aware of any program changes that may be planned which could affect this district.

2. Determine how this district can advance the education of resident students attending parochial or private schools by the provision in these schools of special programs after regular school hours, during summer recess, and as part of the adult or continuing education program.

3. Cooperate fully in the implementation of all state and federal programs administered by this district which benefit, in whole or in part, eligible students attending private or parochial school.

 
District Reference  ,
 
General Reference 
 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1700     Policy Number: 1741          Printer Friendly (opens in new window/tab)



Title 

HOME INSTRUCTION

Policy Text 

The Board of Education acknowledges that resident parents/guardians have the right and may elect to provide educational requirements mandated by New York State law and regulations for their child in their homes or otherwise outside of the public or non-public schools. The exercise of such right shall constitute “home instruction.”

Parents/Guardians who wish to educate their child(ren) at home must submit to the district a letter of intent and an individual home instruction plan (IHIP), outlining the educational goals to be met and the course materials and syllabi to be used each year or a plan of instruction to be followed for the child's learning process. The district may accept or deny an IHIP. Parents/Guardians must submit quarterly reports and an annual assessment, as specified in the regulations of the Commissioner of Education, which will provide the district with the necessary information to make determinations that substantial adequate academic progress has been made.

Parents/Guardians may appeal to the Board a determination by the Superintendent of Schools or designee that an IHIP is not in compliance with the Regulations of the Commissioner of Education. Parents/Guardians shall have the right to appeal the final determination of the Board to the Commissioner of Education within 30 days of receipt of such determination.

 
District Reference  ,
 
General Reference 

Education Law §3202(4)
8 NYCRR §100.10
Matter of Abookire, 33 EDR 473 (1994)

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1800     Policy Number: 1800          Printer Friendly (opens in new window/tab)



Title 

GIFTS FROM THE PUBLIC

Policy Text 

      The district shall accept a gift, provided it is made within the statutory authority granted to school districts and has received the approval of the Board of Education. 

           In granting or withholding its consent, the Board will review the following factors: 

1.        The terms of the gift must be in writing and identify:

           a.      the subject of the gift

           b.      the purpose of the gift

           c.      the beneficiary or beneficiaries if any

           d.      all conditions or restrictions that may apply.

2.        The gift must not benefit a particular or named individual or individuals.

3.        If the purpose of the gift is an award to a single student, the determination of the recipient of such award shall be made on the basis that all students shall have an equal opportunity to qualify for it and shall not be denied its receipt on the basis of race, religion, sex, or disability.

4.        If the gift is in trust, the obligation of the investment and reinvestment of the principal shall be clearly specified and the application of the income or investment proceeds shall be clearly set forth.

5.        No gift or trust will be accepted by the Board unless:

a.      it is in support of and a benefit to all or to a particular public school in the district, or

b.      it is for a purpose for which the school district could legally expend its own funds, or

c.      it is for the purpose of awarding scholarships to students graduating from the district. 

           Any gift accepted by the Board will be acknowledged in writing.  Any gift rejected by the Board shall be returned to the donor or his/her estate within 60 days together with a statement indicating the reasons for the rejection of such gift.

 
District Reference  ,
 
General Reference 

Education Law §1709(12)

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1800     Policy Number: 1810          Printer Friendly (opens in new window/tab)



Title 

GIFTS TO SCHOOL PERSONNEL

Policy Text 

  No district officer or employee shall directly or indirectly receive any gift having a value of seventy-five dollars ($75) or more, whether in the form of money, services, loans, travel, entertainment, hospitality, etc., under circumstances in which it could reasonably be inferred that the gift was intended to influence the performance of his/her duties.  However, the Board of Education welcomes the writing of letters or notes to staff members expressing gratitude or appreciation.

 

           Nothing herein should be construed as prohibiting the traditional exchange of holiday gifts, provided discretion is used to ensure that gifts of value are not accepted by staff employees or officers.  Gifts from children that are principally sentimental in nature and of insignificant financial value may be accepted in the spirit in which they are given.

 
District Reference  ,
 
General Reference 

General Municipal Law §805-a

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1900     Policy Number: 1900          Printer Friendly (opens in new window/tab)



Title 

PARENTAL INVOLVEMENT - TITLE I

Policy Text 

The Board of Education authorizes the Superintendent of Schools to apply for funding under Title I of the NCLB 2001 Act for projects designed to meet the unique educational needs of educationally deprived children.  All Title I programs shall include input in their planning, design, implementation and evaluation from parents of public and private school students who participate in such programs.  The District also shall encourage the participation of parents of students, who partake in Title I programs, in the education of their children.  To that end, the District shall:

 

1.      Invite parents of students who have been selected for Title I services to attend an informational meeting at the beginning of the school year.  At the meeting, parents may expect to hear the criteria that the school district uses for selecting students, the program goals and materials used in the program and suggestions for how parents may help their children.  The meeting also provides a forum for parents to make suggestions about Title I program improvements.

 

2.      Provide the necessary support, including technical assistance, and coordination necessary to assist the school in planning and implementing effective parent involvement.

 

3.      Involve parents in an organized, ongoing, and timely process for the planning, review and improvement of Title I programs and the policies affecting the program, particularly in regard to parent involvement.

 

4.      Provide a workshop/meeting for parents during the school year.  This informational workshop may include topics such as beginning literacy, student strategies, helping children read at home and discipline/behavior improvement strategies.

 

5.      To the extent practical, fully involve parents of participating students who lack literacy skills or whose native language is not English.

 

6.      Coordinate and integrate parental involvement into other program areas, i.e. Head Start and Pre-school special education services.

 

7.      Build a partnership between home and school for the improvement of student achievement by conducting other activities, such as CDEP planning, Building and District level planning teams.

 

8.      Support parent efforts, including training, where practical, to assist students in understanding program requirements and to foster motivation to complete school and homework.

 

 

 

9.      Provide parents with their children’s individual assessment results in a manner that is understandable to parents.

 

10.  Respond to parents’ suggestions in a timely manner.

 

11.  Conduct an annual evaluation with the involvement of parents of the content and effectiveness of this policy in increasing the participation of parents in their children’s education.

 
District Reference  ,
 
General Reference 

20 U.S.C. 2726; 2731(a)(4)
34 CFR 200.4; 200.34
8 NYCRR §§100.3(b)(3); 100.4(f); 100.5(d)(4); 149.3(16)

 
 
Adoption Date 2004-02-24
 
Last Revised 



Series: Series1000     Sub Series: 1900     Policy Number: 1920          Printer Friendly (opens in new window/tab)



Title 

RELATIONS WITH PERSONS WITH DISABILITIES

Policy Text 

District parents with disabilities will be afforded an equal opportunity to participate in the services, programs and activities of the district, particularly those which are designed for parental involvement and are directly related to their child’s academic and/or disciplinary progress (e.g., parent/teacher conferences, and/or meetings with other school personnel).

 
District Reference  ,
 
General Reference 

Americans with Disabilities Act, 42 U.S.C. §12132, et seq.
Rehabilitation Act of 1973, §504 (29 USCA §794)
Rothschild v. Grottenthaler, 907 F2d 286 (2d Cir., 1990) 

 
 
Adoption Date 2002-03-12
 
Last Revised 



Series: Series1000     Sub Series: 1900     Policy Number: 1925          Printer Friendly (opens in new window/tab)



Title 

INTERPRETERS FOR HEARING-IMPAIRED PARENTS

Policy Text 

  District parents with hearing impairments which prevent a meaningful participation in their child’s educational program must be afforded an opportunity equal to that afforded other parents to participate in meetings or activities pertaining to the academic and/or disciplinary aspects of their child’s education.  Accordingly, and pursuant to law, the school district will provide an interpreter for hearing-impaired parents for school-initiated academic and/or disciplinary meetings or activities including, but not limited to:

 

•         Parent/teacher conferences

•         Child/study or building level team meetings

•         Planning meetings with school counselors regarding educational progress

           Career planning

•         Suspension hearings or other conference with school officials relating to disciplinary actions

 

           The school district will provide an interpreter for the hearing-impaired parent if a written request for the service has been submitted to and received by the district within five (5) business days prior to the scheduled meeting or activity.  If an interpreter is unavailable, the district will then make other reasonable accommodations which are satisfactory to the parents (e.g., notetaker, transcript, decoder, or telecommunication device for the deaf).  These services will be made available by the district at no cost to the parents.

 

           The Board directs the Superintendent of Schools to maintain a list of available interpreters and to develop procedures to notify parents of the availability of interpreter services, the time limitation for requesting these services, and of the requirement to make other reasonable accommodations satisfactory to the parents should an interpreter not be available.

 

           Hearing-impaired parents are requested to submit the attached form to request accommodation of their disability.

 
District Reference  ,
 
General Reference 

Americans with Disabilities Act of 1990, 42 U.S.C. §§12131-12134
Rehabilitation Act of 1973, 29 U.S.C. §794
Education Law §3230
8 NYCRR §100.2(aa)
Rothschild v. Grottenthaler, 907 F.2d 286 (2d Cir. 1990) 

 
 
Adoption Date 2002-03-12
 
Last Revised