The Board directs the Superintendent to maintain a personnel file for each employee employed by the school district.
The Personnel File
The personnel file shall include all records and documents collected and retained by the school concerning the employee, including:
Location of Personnel File
The personnel file shall be maintained in the district office.
Additions to Personnel File
No evaluation, commendation, complaint or suggestion shall be placed in the personnel file unless it meets the following requirements:
Each teacher shall have the right, upon request, to review the contents of his own confidential personnel file. A representative of the Association may, at the teacher’s request, accompany the teacher in this review.
Written materials considered by the District to be derogatory shall be furnished to the teacher prior to being placed within the teacher’s personnel file. Within three (3) school days of the presentation of the final draft of the derogatory material, the teacher must sign the same. Such signature shall not be construed to indicate agreement with the contents thereof. After the three (3) school day period, the material shall be placed in the teacher’s personnel file. The teacher shall have the right to respond in writing to such derogatory material and to have the written response attached thereto and placed within the personnel file within thirty (30) calendar days of the placement of the material in the teacher’s personnel file.
General Access to Personnel File
Access to a personnel file shall be permitted to the following persons without the consent of the employee about whom the file is maintained:
No other person shall have access to a personnel file except under the following circumstances:
The Superintendent or his designee shall have the responsibility for maintaining and preserving the confidentiality of employee personnel files, and for granting or denying access.