The need for a new textbook will be identified by a teacher or group of teachers, by the building administrator or a district administrator, by the Board of Education, or through some other process involving teachers and administrators, such as a textbook purchase rotation plan. The context for the needed textbook will be identified as supporting either a stand-alone class/course or a class/course that is part of a multi-year curricular sequence.
If an updated edition of the currently used textbook is needed and is being requested, the teacher will provide the Building Principal with an explanation of the need along with an outline of the significant revisions and differences between the current and the proposed textbook editions.
If the textbook selection is being proposed for a stand-alone class/course, the teacher of the class, in consultation with the department chair, if appropriate, will review the various textbook options before making a recommendation. The teacher and the department chair then will review the rationale for their recommendation with the Building Principal and the Director of Curriculum and Instruction.
Upon the approval of the Building Principal and the Director of Curriculum and Instruction, the Building Principal will submit a written request to the Superintendent of Schools for submission of the textbook to the Board of Education for approval. The written request will include an explanation of the textbook review/selection process used, an overview of the textbook options reviewed and considered, and the rationale for the final selection and recommendation. A copy of the final textbook selection will be made available for administrative and Board review prior to Board action.
If the class/course for which a new textbook is being sought is part of a multi-year curricular sequence, i.e. Grade 4 Science, Grade 7 Mathematics, Grade 10 English Language Arts, an ad hoc textbook selection committee will be established to consider the school-wide adoption of a textbook and/or textbook series. The ad hoc committee will be comprised of teachers at the grade level for which a new textbook is being considered, as well as teachers who teach at the grade levels before and after the grade level at which the needed text is intended to be used. The Building Principal and Director of Curriculum and Instruction will serve as ex-officio members of this ad hoc committee.
The ad hoc committee will review the various textbook options before making a recommendation, focusing on the appropriateness of the various textbook choices as determined by teachers who will be using the textbook at the grade level of immediate need, as well as by the teachers who are, or will be, using a textbook in the same content-area prior to and following the grade level for which the new textbook is being proposed for use.
If the textbook being considered is an updated edition of the currently used textbook, the ad hoc committee will provide an outline of the significant revisions and differences between current and proposed textbook editions. If the textbook being considered is from a series other than that currently being used, the ad hoc committee will consider and provide a written outline and rationale as to either:
o how a new textbook series in this subject area will be the most instructionally appropriate choice and will be most effectively phased in over a period of years; or
o why a textbook from a different series is the most educationally appropriate short-term and long-term instructional solution to the need for a new textbook at that particular grade level and in that particular subject area.
The Superintendent of Schools will review the written recommendation for the purchase of a new textbook with the Building Principal and the Director of Curriculum and Instruction. At a minimum, the written recommendation will include the age and condition of the current textbook, the reason for consideration of a new textbook, an explanation of the textbook review and selection process used, an overview of the textbook options reviewed and considered, the rationale for the final selection and recommendation, the anticipated ancillary support materials (e.g. DVDs, workbooks, software), ongoing costs (e.g. consumable workbooks and other materials required to be purchased on an ongoing basis), start-up professional development costs, and alignment of the proposed textbook/ textbook series to the District curriculum and the State learning standards. A copy of the final textbook selection will be made available for administrative and Board review prior to Board action.
Following the Superintendent’s recommendation and subsequent Board action on the request at a public meeting, the Business Office will process the request using the resources available within the General Fund budget.